Policy Statement
Published: February 2006
Revised: June 2011, November 2015, November 2018
Introduction
This policy statement was developed to describe for members the circumstances under which they might conduct/sponsor programs for the implantation of electronic identification devices (EID) in companion animals from an accredited temporary facility in accordance with Regulation 1093.
Scope
This policy statement will apply to members wishing to sponsor EID implantation programs either on their own or further to a request from an outside agency.
Application for Approval
The requirements for the issuing or renewing of any certificate of accreditation are that the applicant:
Submits an online application to the College in the form provided by the Registrar;
Provides the College with a written undertaking on a form provided by the Registrar that he or she will be responsible for the facility, including ensuring that the facility is operated in accordance with the Act, the regulations and the facility standards established by the Council under section 8 of the Veterinarians Act;1
Provides the College with a written undertaking on a form provided by the Registrar that he or she and will ensure that only members will have responsibility for and control over all of the clinical and professional aspects of the provision of services through the facility, including maintaining the standards of practice of the profession; and
Holds a general licence or a restricted licence the conditions of which are consistent with the conditions of the certificate of accreditation.
Medical Records Requirements
The medical records required shall be maintained in a systematic manner by the members organizing the program, must be legibly written or typewritten, must be retained for a period of at least five years after the date of the last entry in the record or until two years after the member ceases to practise veterinary medicine, whichever occurs first, and may be limited to:
A reasonable identification of the implanted animal;
The owner’s name, address and telephone numbers; and
The date and fact of implantation.
Veterinarians providing services from a temporary facility offering programs for the implantation of electronic identification devices (EID) in companion animals must ensure that they adhere to the legislative requirements for updating records if they update records in the facility and the requirements for maintaining electronic records if they maintain electronic medical records in the facility.
Additional Expectations
Implantation Program Requirements
Members wishing to sponsor an EID program must ensure that:
An application has been made to and approved by the College 14 days prior to the scheduled date of the program.
A microchip scanner is on site and available for use on the day of the EID program.
The EID is implanted by a member or his/her supervised auxiliary. An auxiliary must have immediate supervision for the purposes of EID implantation such that the member is on the premises and within sight or hearing of the auxiliary throughout the program.
The custodian of each implanted animal is provided with an EID certificate signed by the member following the procedure, which also includes a statement that the custodian/owner should advise his/her regular veterinarian of the fact that an implantation has been done.
All professional fees collected as part of the program must be paid directly to the veterinarian sponsoring the program. If that individual is someone other than the member performing the procedure, the member performing the procedure must be paid by the sponsoring member. None of this precludes the donation of any or all of the proceeds collected to a third party.
The EID product conforms to International Organization for Standardization (ISO) and is appropriately registered after the implantation has been carried out.
Legislative Authority
Veterinarians Act, R.S.O. 1990, s. 15
R.R.O. 1990, Reg. 1093: General s. 12(3), 14(4.1), 17(1)(29), 17(1)(40), 17(1)(41),
17(5), 18, 22(4.1), 22(5), 22(5.1), 22(6) (Veterinarians Act)
College publications contain practice parameters and standards which should be considered by all Ontario veterinarians in the care of their patients and in the practice of the profession. College publications are developed in consultation with the profession and describe current professional expectations. It is important to note that these College publications may be used by the College or other bodies in determining whether appropriate standards of practice and professional responsibilities have been maintained. The College encourages you to refer to the website (www.cvo.org) to ensure you are referring to the most recent version of any document.